Admin Assistant

Role Overview:
- The Administrative Assistant supports the daily operations of the solar and construction teams by managing scheduling, documentation, and communication. This role is the organizational backbone of the office, ensuring projects, permits, and customer communications are handled efficiently and professionally.

Key Responsibilities:

Office & Project Support

- Manage phone calls, emails, and client inquiries, providing excellent customer service.

- Schedule site visits, inspections, and installation dates for crews.

- Maintain organized project files, proposals, and records in CRM/project management software.

Documentation & Permitting

- Prepare and submit utility applications, permits, and inspection requests.

- Track permit approvals, inspections, and interconnection statuses.

- Ensure all project paperwork is accurate, up to date, and compliant with state and utility requirements.

Team Coordination

- Support electricians, installers, and project managers with scheduling and logistics.

- Coordinate material orders and deliveries with vendors.

- Help track labor hours, timesheets, and basic HR paperwork.

Customer Relations

- Assist in sending proposals, contracts, and project updates to clients.

- Answer customer questions and provide status updates with professionalism.

- Schedule and confirm customer follow-ups, walkthroughs, and service calls.

Administrative Tasks

- Maintain office supplies and keep workspaces organized.

- Assist with billing, invoicing, and tracking payments.

- Prepare internal reports and assist management with basic data entry and recordkeeping.

Qualifications & Skills:

- Previous experience in administrative support; solar/construction background preferred but not required.

- Strong organizational skills and attention to detail.

- Proficiency with Microsoft Office/Google Workspace; CRM experience a plus.

- Excellent written and verbal communication skills.

- Ability to multitask and prioritize in a fast-paced environment.

- Team player with a proactive, problem-solving mindset.